Master Data
Maintain the product catalog used across purchasing and inventory.
Master Data (under the ERP Module in the sidebar) is where you maintain the product catalog that every other ERP page draws from — purchase requests, purchase orders, goods receipts, stock movements, and stock monitoring all reference products defined here.
Who can access it
Like the rest of the ERP Module, Master Data is gated by a separate ERP role (for example, AOS Controller), assigned per user by your workspace admin in User Management. Without an ERP role, the page stays locked.
The product list
Open Master Data → Product to see the catalog. The table shows:
| Column | Contents |
|---|---|
| ID | The product's identifier |
| Product Name | Its display name |
| Unit | The unit (or units) it is measured in |
| Vendor | Vendors you buy it from |
| Actions | Edit and delete |
Use the search box ("Search Product...") to filter by name, and pagination to browse large catalogs.
Add or edit a product
- Click Add (or Edit on an existing row).
- Enter the Product Name.
- Enter one or more Units — for example
Pcs,Box,Kg. Click Add Unit to register additional units for the same product. - Click Save.
A product can carry several units, which matters later: purchase order lines and stock movements record quantities in a specific unit, so define every unit you actually buy or issue in.
The Vendor column fills in from purchasing activity — as you order a product from vendors on purchase orders, the association shows up here.
Product metadata from your knowledge base
Products also carry a metadata record that Veflow can fill automatically. When you upload documents (spec sheets, brochures, price lists) into a knowledge base, the ingestion step has AI read each document's summary, identify the specific product being discussed, and extract structured metadata about it. That keeps catalog details aligned with the documents your AI agents answer from — without hand-copying specs.
Document ingestion and summarization consume AI credits; see AI Credits & Subscription.
Deleting products
Delete a product from its row's Actions menu. Be careful with products that appear on historical purchase orders or stock records — prefer keeping them and simply not ordering them again, so old reports stay meaningful.